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The Director of Human Resources will designate another OHR staff member to act as a back-up for the DPM to process requests when the DPM is unavailable for any length of time (, the DPM is on vacation or out on extended leave).While the DPM has responsibility for processing requests for reasonable accommodation, the DPM may work closely with an employees supervisor or office director in responding to the request, particularly those involving performance of the job.A family member, health professional, or other representative may request an accommodation on behalf of an EEOC employee or applicant.For example, a doctors note outlining medical restrictions for an employee constitutes a request for reasonable accommodation. Common types of accommodations include: EEOC will process requests for reasonable accommodation and will provide reasonable accommodations where appropriate, in a prompt and efficient manner in accordance with the time frames set forth in these Procedures.
A request does not have to include any special words, such as reasonable accommodation, disability, or Rehabilitation Act.A request is any communication in which an individual asks or states that she needs EEOC to provide or to change something because of a medical condition.A supervisor, manager, or the DPM should ask an individual whether she is requesting a reasonable accommodation if the nature of the initial communication is unclear. Under the law, EEOC must provide reasonable accommodation to qualified employees or applicants with disabilities, unless to do so would cause undue hardship. EEOCs Procedures fully comply with the requirements of the Rehabilitation Act of 1973.An employee needing a reasonable accommodation on a recurring basis, such as the assistance of a sign language interpreter, must submit the Confirmation form only for the first request.However, the employee requesting accommodation must give appropriate advance notice each subsequent time the accommodation is needed.Under the ergonomic program, for instance, an employee with carpal tunnel syndrome may request a specialized chair or wrist pad.Requests under these procedures, as well as requests under the ergonomic program, should be directed to the DPM.After a request for accommodation has been made, the next step is for the parties to begin the interactive process to determine what, if any, accommodation should be provided.This means that the individual requesting the accommodation and the DPM must communicate with each other about the request, the precise nature of the problem that is generating the request, how a disability is prompting a need for an accommodation, and alternative accommodations that may be effective in meeting an individuals needs.